COMPANY SECRETARY SERVICES

our Services

Contact Us

SERVICES OFFERED

m

Secretarial Support

• Company secretarial support (physical and/or remote) • Meeting management for the Board, Board committeess and Executive Management • Physical presence at meetings, transcript of minutes and matters arising • Minute-taking for board & committees • Coordination and managing of board and committee meetings • Draft corporate calendar and annual planner • Prepare directors’ disclosure • Preparation & circulation of agenda • Meeting pack compilation • Draft of resolution, review, and circulation of final resolutions • Planning the AGM • B-BBEE certificates for newly registered entities & exempt micro-enterprise • Transcripts
o

Statutory Filings with the Registrar of Companies (CIPC)

• Director changes – Appointment and resignation
• Auditor changes – Appointment and resignation
• Amendment to the memorandum of Incorporation
• Change to registered office
• Change of location of company records
• Name reservation and registration of company
• Change of company financial year-end
• Change of company name

i

Statutory Maintenance of Records

· Annual returns (CIPC)
· Compliance checklist (CIPC)
· Ultimate Beneficial Ownership (CIPC)
· Statutory records assessment and
· Record keeping

n

Corporate Governance

• Board and Board Committees Annual Workplan
• Maintenance of the Board Calendar
• Directors Annual Approval of Annual Financial Statements
• Directors and Prescribed Officers Annual Declaration of Interest

h

South African Revenue Services (SARS)

• Public officer appointment • General SARS Queries • Application for the Authorised Economic Operator (AEO) • Customs registration

National Credit Regulator

• NCR Registration and amendments

IMPORTANT INFORMATION

High Profile Executive Secretary to Dignitaries and Businessmen (national & international)

At Kelly Konnect Biz we support high-ranking officials and businessmen by maintaining amongst other things the agendas, planning and facilitating your appointments and meetings, attending meetings, managing correspondence, and making travel arrangements for both business and leisure around South Africa to ensure that you have a pleasurable stay and a successful business trip, helping you focus on closing deals. Discretion and high integrity are our core values.

The importance of minute-taking

Section 73(6) of the Companies Act No. 71 of 2008 states that a company must keep minutes of the meetings of the board and any of its committees. The purpose of minutes is to serve as an official record of the proceedings and business transacted at a board meeting. Minutes may be used as evidence in court proceedings.

The purpose of minutes is to provide an accurate record of the decisions made (including resolutions passed and actions decided on) at the meeting with sufficient context on key discussion points to demonstrate that the directors discharged their duty of due care, skill and diligence to enjoy the protection of the business judgement rule.

Why are meeting transcripts important?

Meeting transcripts provide an accurate account of all the ideas discussed and action points required. When you record and transcribe meetings, you get a typed-out document that has a verbatim account of the meeting proceedings with time stamps. This easily converts into meeting minutes, saving time and allowing the minute taker to pinpoint what time an agenda item was discussed.

The importance of Statutory compliance

As a business owner, you know that regulatory compliance is essential to protect both your business and its customers. Compliance with regulations means that your business is following the latest laws and standards, which help to ensure compliance and legitimacy. One of the primary reasons for company statutory compliance is to fulfill legal obligations and avoid potential penalties or legal repercussions. Non-compliance can result in fines, legal actions, or even the dissolution of the company with CIPC and other regulatory bodies. Compliance is an ongoing process that should be monitored and complied with.